Volunteer Positions
Event Lead: Jessica Sypolt
Event Co-Lead: Antonia Yerby
Pictures from previous events are available for review to get a better understanding of this event. Please discuss with the Event Lead regarding individual budgets and any other questions.
Auction Item Procurement, Deborah Collins
Evaluate the bids from last year and determine/strategize what is best to pursue for this year’s auction. Using the tracking sheet from the previous year, contact donors to request similar donations. If additional donations are needed, contact new donors. Help the Auction
Estimated time commitment: various hours over 4 months (July/August-November)
Additional volunteers needed: 1-2
Location: home (planning & picking up donations)
Auction Implementation & Close Out , Chia Richardson
Work with Auction Item Procurement Lead to develop minimum bid pricing. Create bid sheets and manage/oversee the auction logistics.
Estimated time commitment: various hours over 1-2 months (October-December)
Additional volunteers needed: 1-2
Location: home (planning) & school (event day)
Coffee Barista, Jillian Bull
Estimated time commitment: 1-2 hours set up day; 4-6 hours event day
Additional volunteers needed: 1
Location: school (set up & event)
Clean-Up, TBD
Estimated time commitment: 3-4 hours post event
Additional volunteers needed: 3-4
Location: school
Exterior Decorating, Jen Steverson
Determine if previous donor/decorator will do it again this year. If not, make arrangements for garland and wreaths and other decorations that are needed. Discuss with Event Lead regarding budget.
Estimated time commitment:
Additional volunteers needed:
Location: home (planning) & school ( set up & event)
Event Sponsors, Keren Jayne
Contact sponsors from last year and determine if they would like to sponsor again, using the Sponsor Benefits page (**needs to be reviewed and updated). Contact new businesses in an effort to get additional sponsors. May need to work with Marketing Lead to stuff swag bags.
Estimated time commitment: 8 hours
Additional volunteers needed: 0
Location: home
Fireside Lounge 1, Mari Smith & Christine Fouad
Transform Ms. Collins’ room into a decorated dining room using provided decorations and supplies. Contact the Event Lead to determine budget for the purchase of new items.
Estimated time commitment: set up day (4-6 hours) & event day (4-6 hours)
Additional volunteers needed: 3 set up & 2-3 event
Location: school (set up & event)
Fireside Lounge 2, TBD
Transform Ms. Charnley’s room into a decorated dining room using provided decorations and supplies. Contact the Event Lead to determine budget for the purchase of new items.
Estimated time commitment: set up day (4-6 hours) & event day (4-6 hours)
Additional volunteers needed: 3 set up & 1-2 event
Location: school (set up & event)
Fireside Lounge 3, Mari Smith & Christine Fouad
Transform the music room into a decorated dining room using provided decorations and supplies. Contact the Event Lead to determine budget for the purchase of new items and decorations if needed.
Estimated time commitment: set up day (4-6 hours) & event day (4-6 hours)
Additional volunteers needed: 3 set up & 1-2 event
Location: school (set up & event)
Food Ordering & Shopping, Joanna Hale
Coordinate with the Kitchen Lead and Event Lead to determine which food items to order from Schenck’s and what needs to be purchased from the grocery store. Approximately 2 weeks prior to event, place order at Schenck’s. The week of the event, pick up remaining items from the grocery stores.
Estimated time commitment: 4-5 hours
Additional volunteers needed: 0
Location: home (store runs as needed)
Grocery Store Donations, Stefanie Irwin
Contact stores who have donated in the past and put in a request for a donation: Wegman’s, Food Lion, Harris Teeter. Each store has a request for donation process & required documents.
Estimated time commitment: 3-4 hours
Additional volunteers needed: 1-2 (assigned by location) Aimee Popp
Location: home
Hallway & Signs, Jean Peretzman
Decorate the lower hallway (leading to the auction rooms, pick a prize, and cookie room). Options include using wrapping paper, hanging ornaments from the ceiling. Also responsible to hang signs throughout the building as well as the main sign on the baseball fence about 2 weeks prior to the event.
Estimated time commitment: set up day
Additional volunteers needed: 2
Location: school (set up)
Kitchen, Bryan Steverson
Coordinate with the grocery shopper for all food needed for the event. Responsible for leading the kitchen in cooking all breakfast food.
Estimated time commitment: planning (1-2 hours), set up (1-2 hours), & event (5-7 hours)
Additional volunteers needed: 6-8
Location: school (set up & event)
Marketing, Danielle Davis
Coordinate all marketing materials (brochure, swag bag, etc) to be completed including graphics and design (unless using a volunteer for this) and in hand two weeks prior to event. Stuff swag bags with any coupons or freebies that are received.
Estimated time commitment: 8+ hours
Additional volunteers needed: 0
Location: home
Parking, Kimberly Campbell
Develop a parking strategy to park the most amount of cars allowing them to leave the location when done with the breakfast. Also, have volunteers that will help collect money on event day as well as direct traffic.
Estimated time commitment: set up & event day
Additional volunteers needed: 4 for event day
Location: school (set up & event)
Pick-A-Prize Room, Neia Woodson
Set up and decorate this room as well as set up the pick-a-prize items (TBD where these items are coming from for this), bags for tickets, print stickers, etc. Work in conjunction with the Auction Lead.
Estimated time commitment: 7 hours
Additional volunteers needed: 2 for set up; 1-2 for event day
Location: home (planning & organizing) & school (event)
Santa’s Helper, Jenny Goff
Help with anything Santa needs including breaks, snacks, drinks, etc. Also coordinate the line of families waiting to see Santa, ensuring that it runs as smoothly as possible. Estimated time commitment: Also Find a photographer for pictures with Santa and take pictures during the event. Ensure that photographer has everything he/she needs.
Estimated time commitment: 1-2 hours for finding a photographer; event day (4-6 hours)
Additional volunteers needed: 1-2
Location: school (set up? & event)
Food Drive (Seven Loaves), Meghan Meyers
Coordinate with Seven Loaves regarding the food drive the week leading up to Breakfast with Santa and during the event (a box or wagon is placed in front of the school to collect items). Promote the drive through social media posts and flyer. Coordinate with the food bank for collection or drop off.
Estimated time commitment: 1-2 hours
Additional volunteers needed: 0
Location: home (planning) & school (event)
Ticketing, Dari Ferguson
Set up ticketing using software. Print and coordinate ticketing table.
Estimated time commitment: set up day (4-6 hours) & event day (4-6 hours)
Additional volunteers needed: 1-2 set up day; 4 event day
Location: home (online elements) & school (set up & event)
Winter Wonderland, Nancy Britt
Transform the gym/cafeteria/auditorium into a decorated dining room using provided decorations and supplies. Contact the Event Lead to determine budget for purchase of new items.
Estimated time commitment: set up day (4-6 hours) & event day (4-6 hours)
Additional volunteers needed: set up (4) & event day (2-3)
Location: school (set up & event)